Parts of MS Excel Window

Microsoft Excel XP is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an accounting program for the computer. The primary purpose of a spreadsheet is to work with numbers and text. Spreadsheets can be used to organize data like alphabetizing a list of named or sorting records, as well as to calculate and analyze data using mathematical formulas,

Basic Parts of Microsoft Excel Window

Some parts of the Excel window (such as Ribbon and scroll bars) are standard in most other Microsoft programs. However, other features are more specific to spreadsheets, like the formula bar, worksheet tabs, and name box.

The following are the basic parts of the Microsoft Excel Window:

1. Quick Access Toolbar
2. File Tab
3. Title Bar
4. Control Buttons
5. Menu Bar
6. Ribbon/Toolbar
7. Dialog Box Launcher
8. Name Box
9. Formula Bar
10. Scroll Bars
11. Spreadsheet Area
12. Leaf Bar
13. Column Bar
14. Row Bar Cells
15. Cells
16. Status Bar
17. View Buttons
18. Zoom control

1. Quick Access Toolbar

This toolbar is located in the upper left corner of the screen. Its objective is to show the most frequently used Excel commands. We can customize this toolbar based on our preferred commands.

2. File Tab

Excel 2007’s Office button has been replaced by the File tab. We can click it to check the Backstage view, where we can open or save files, create new sheets, print sheets, and perform other file-related operations.

3. Title Bar

The title bar of the spreadsheet is at the top of the window. It displays the active document’s name.

4. Control Buttons

Control buttons are the symbols that are present in the upper-right side of the window, enabling us to change the labels, minimize, maximize, share, and close the sheet.

5. Menu Bar

Under the diskette or save icon or the excel icon (this will depend on the version of the program), labels or bars which enable changing the sheet which is shown. These are the menu bar and contain a File, Insert, Page Layout, Formulas, Data, Review, View, Help, and a Search Bar with a light bulb icon. These menus are divided into subcategories which simplify the distribution of information and analysis of calculations.

6. Ribbon/Toolbar

Each menu bar contains several different elements. On the selection of the menu, a sequence of command options/icons will show on a ribbon. For example, if we select the “Home” tab, we will see cut, copy, paste, bold, italic, underline, and more commands. In the same way; we can click on the “Insert” tab, we will see tables, illustrations, additional, recommended graphics, graphics maps, among others. On the other hand, if we select the “Formulas” option. Insert functions, auto sum recently used, finances, logic, text, time, date, etc.

Ribbon/Toolbar is a set of commands organized into three sections.

• Tabs
  They are the Ribbon’s top part, and they include groups of related commands. Ribbon tabs include Home, Insert, Page Layout, Formula, Data.
• Groups
  They organize related commands; the name of each group is displayed below the Ribbon. For example, a set of commands related to fonts or a group of commands related to alignment, etc.
• Commands
  They appear within each group, as previously stated.

7. Dialog Box Launcher

Dialog box launcher is a very little down arrow that is present in the lower-right corner of a command group on the Ribbon. By clicking on this arrow, we can explore more options related to the concerned group.

8. Name box

Show the location of the active cell, row, or column. We have the option of selecting multiple options.

9. Formula Bar

Formula bar permits us to observe, insert or edit the information/formula entered in the active cell.

10. Scrollbars

Scrollbars are the tools that enable us to move the document’s vertical and horizontal views. We can activate this by clicking on the platform’s internal bar or the arrows we have on the sides. Additionally, we can use the mouse wheel in order to automatically scroll up or down: or use the directional keys.

11. Spreadsheet Area

It is the place where we enter our data. It includes all the rows, cells, columns, and built-in data in the spreadsheet. We can use shortcuts to perform toolbar activities or formulas of arithmetic operations (add, subtract, multiply, etc.). The insertion point is the blinking vertical bar known as the “cursor.” It specifies the insertion location of the typing.

12. Leaf Bar

Leaf bar is present at the bottom of the spreadsheet, which says sheet1 is shown. This sheet bar describes the spreadsheet which is currently being worked on. Using this, we can alternate a number of sheets or add a new one as per our convenience.

13. Columns Bar

Columns are a vertically ordered series of boxes across the full sheet. This column bar is located below the formula bar. The letters of the alphabet are used to label the columns. Begin with the letter A to Z, and then after Z, it will continue as AA, AB, and so on. The number of columns that can be used is limited to 16,384.

14. Rows Bar

The row bar is the left part of the sheet where a sequence of numbers is expressed. Begin with number one (1), and further rows will be added as we move the pointer down. There are a total of 1,048,576 rows available.

15. Cells

Cells are those parallelepipeds that divide the spreadsheet into many pieces, separating rows and columns. A spreadsheet’s first cell is represented by the first letter of the alphabet and the number one (A1).

16. Status Bar

The status bar is present at the bottom of the window that displays critical information. It also indicates whether something is incorrect or whether the document is ready to be printed or delivered.

This shows the result of the selected digits such as sum, average, count, maximum, minimum, etc.

By right-clicking on the status bar, we can configure the status bar. Any command from the specified list can be added or removed.

17. View Buttons

View buttons are a set of three buttons arranged at the left of the Zoom control, close the screen’s right-bottom corner. We can see three different kinds of sheet views in Excel using this method.

• Normal View: – Normal view displays the Excel page in normal view.
• Page Layout View: – The Page Layout view shows the precise layout of an Excel page it will be printed.
• Page Break View: – This displays page break preview before printing.

18. Zoom Control

The zoom control is present at the lower-right side of the window. It enables us to ZOOM-IN or ZOOM-OUT a specific area of the spreadsheet. It is represented by magnifying icons with the symbols of maximizing (+) or minimizing (-).

The various modern versions contain a segment with the icons of more and less, as well as an element that separates the two alternatives, which permits us to manipulate them by clicking on any of these.

On the other side, it also explains in percentage how many times the document has been moved or approached. Microsoft Excel 2019 enables us to zoom out up to 10% and zoom up to 400%.